Media Relations

Media Releases 101: What Every New Communicator Needs to Know

PIO Toolkit Team
December 30, 2025
4 min read
The fundamentals of writing effective media releases that actually get coverage.

The media release is the workhorse of government communications. It's often the first thing a new communicator is asked to write — and frequently the first thing they get wrong. Not because it's complicated, but because the format has conventions that aren't obvious until someone teaches you. This guide covers the essentials: what goes where, what reporters actually need, and how to avoid the mistakes that get releases ignored.

What a media release is (and isn't)

A media release is a formal document announcing something newsworthy to the media.

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